Accounts Receivable Specialist
St.
George's School St.
George's School Middletown, RI Middletown, RI Full-time Full-time Estimated:
$43K - $54.
5K a year Estimated:
$43K - $54.
5K a year SPECIFIC DUTIES AND
Responsibilities:
Accounts Receivable Coordinate new student enrollment with Admissions Office; Collect and monitor all enrollment contracts & deposits; Work on days when new students and returning students arrive on campus in order to accept tuition payments and answer questions; Calculate and post all tuition charges to accounts, semiannually for most, but monthly for those on the monthly tuition payment plan; Monitor, bill and post student loan repayments; Post all financial aid awards and reconcile them to the Admissions Office list; Coordinate mailing and collecting Tuition Refund Insurance cards, and subsequently bill students appropriately; determine total payments due to insurance company; Post all other student charges, including music lessons, and coordinate the transfer of charges from the Athletic Dept.
, Campus Store, and Health Center each month for approximately 380 students during the academic year; Process monthly electronic billing to current parents on the 15th of the month.
Twice a year, process and mail paper statements to parents and guardians.
Prepare and issue approximately 50 statements to others including certain graduates, faculty and staff monthly; Handle all billing relating to summer programs and rental of facilities including hockey rink and pool; Maintain active contact with parents; perform initial collection efforts via phone or email for student and loan accounts; prepare monthly delinquency reports for review with Controller; Reconcile various accounts receivable accounts to general ledger; reconcile all tuition and financial aid accounts to general ledger after each posting.
Other Responsibilities Work collaboratively with Advancement to track and post gift logs, which include cash, credit card and stock transactions; Reconcile the School's various bank accounts to the general ledger monthly; Handle activity at front counter including disbursements for petty cash, student account advances, and faculty meal money; Post credit card and ATM activity to general ledger and reconcile account balances; Coordinate with various departments, including Technology, Athletics and Music on student incidental charges; Coordinate tax filings for students qualifying as non-resident aliens; Serve as backup for various responsibilities of others in the department including posting cash receipts and servicing the ATM; Prepare all analyses and journal entries relating to accounts receivable and financial aid necessary to assist in the year-end audit and be able to communicate with auditors as needed; prepare other analyses as needed; Assist the department in other areas as needed.
ORGANIZATIONAL RELATIONSHIPS:
A.
Internal:
All departments, students B.
External:
Parents, trustees, vendors, banks, auditors.
SKILLS/KNOWLEDGE REQUIRED:
Bachelor's Degree in Accounting or equivalent; Minimum of 2 years Not-for-Profit accounting experience; Ability to exercise some independent judgment while relying on instructions and pre-established guidelines; Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment; Excellent verbal and written communications and interpersonal skills; Experience with Microsoft Office, Excel, Access and Google; Experience with accounting software; Candidate must pass a nationwide criminal record check and credit check; Must be able to read, write, speak, and understand English fluently.
Physical Requirements:
Ability to sit and stand for long periods of time; Ability to lift and manage boxes of records, supplies, etc.
(up to 30 lbs.
); Ability to operate a computer often with repetitive motion; Ability to climb stairs.
This is a 12 month position that includes full benefits.
Disclaimer:
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY EMPLOYEES ASSIGNED TO THIS JOB.
THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES AND DUTIES REQUIRED OF PERSONNEL SO CLASSIFIED.
Job Type:
Full-time
Benefits:
401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Middletown, RI 02842:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Accounting:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
George's School St.
George's School Middletown, RI Middletown, RI Full-time Full-time Estimated:
$43K - $54.
5K a year Estimated:
$43K - $54.
5K a year SPECIFIC DUTIES AND
Responsibilities:
Accounts Receivable Coordinate new student enrollment with Admissions Office; Collect and monitor all enrollment contracts & deposits; Work on days when new students and returning students arrive on campus in order to accept tuition payments and answer questions; Calculate and post all tuition charges to accounts, semiannually for most, but monthly for those on the monthly tuition payment plan; Monitor, bill and post student loan repayments; Post all financial aid awards and reconcile them to the Admissions Office list; Coordinate mailing and collecting Tuition Refund Insurance cards, and subsequently bill students appropriately; determine total payments due to insurance company; Post all other student charges, including music lessons, and coordinate the transfer of charges from the Athletic Dept.
, Campus Store, and Health Center each month for approximately 380 students during the academic year; Process monthly electronic billing to current parents on the 15th of the month.
Twice a year, process and mail paper statements to parents and guardians.
Prepare and issue approximately 50 statements to others including certain graduates, faculty and staff monthly; Handle all billing relating to summer programs and rental of facilities including hockey rink and pool; Maintain active contact with parents; perform initial collection efforts via phone or email for student and loan accounts; prepare monthly delinquency reports for review with Controller; Reconcile various accounts receivable accounts to general ledger; reconcile all tuition and financial aid accounts to general ledger after each posting.
Other Responsibilities Work collaboratively with Advancement to track and post gift logs, which include cash, credit card and stock transactions; Reconcile the School's various bank accounts to the general ledger monthly; Handle activity at front counter including disbursements for petty cash, student account advances, and faculty meal money; Post credit card and ATM activity to general ledger and reconcile account balances; Coordinate with various departments, including Technology, Athletics and Music on student incidental charges; Coordinate tax filings for students qualifying as non-resident aliens; Serve as backup for various responsibilities of others in the department including posting cash receipts and servicing the ATM; Prepare all analyses and journal entries relating to accounts receivable and financial aid necessary to assist in the year-end audit and be able to communicate with auditors as needed; prepare other analyses as needed; Assist the department in other areas as needed.
ORGANIZATIONAL RELATIONSHIPS:
A.
Internal:
All departments, students B.
External:
Parents, trustees, vendors, banks, auditors.
SKILLS/KNOWLEDGE REQUIRED:
Bachelor's Degree in Accounting or equivalent; Minimum of 2 years Not-for-Profit accounting experience; Ability to exercise some independent judgment while relying on instructions and pre-established guidelines; Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment; Excellent verbal and written communications and interpersonal skills; Experience with Microsoft Office, Excel, Access and Google; Experience with accounting software; Candidate must pass a nationwide criminal record check and credit check; Must be able to read, write, speak, and understand English fluently.
Physical Requirements:
Ability to sit and stand for long periods of time; Ability to lift and manage boxes of records, supplies, etc.
(up to 30 lbs.
); Ability to operate a computer often with repetitive motion; Ability to climb stairs.
This is a 12 month position that includes full benefits.
Disclaimer:
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY EMPLOYEES ASSIGNED TO THIS JOB.
THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES AND DUTIES REQUIRED OF PERSONNEL SO CLASSIFIED.
Job Type:
Full-time
Benefits:
401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Middletown, RI 02842:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Accounting:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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